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September 2013 Board Minutes

ASMP South Florida
Board of Directors’ Meeting
Tuesday, Sept 10, 2013
TYE Studios
3704 SW 30 Ave., Ft Lauderdale, Fl. 33312


Call to Order: 7:52 pm
Meeting Chair: Liz Dawes-Ordoñez
Present: Liz Dawes-Ordoñez, Ron Glazer, Tom Salyer, Kate Benson, Deborah Gray Mitchell, Vincent DeVries.
Absent: Sid Hoetzell, Sandy Levy
Guests: Kafi Armstrong, Erin Stubbs, Garrin Evan, Julie Barrionuevo, Andriana (Andi) Mereuta, Gaby Pimentel, Stephanie Ramirez-Angel, Jeffrey Salter & Brian Szeliga


Last month minutes: Approved


Treasury Report:
* Not Provided


Old Business: None


New Business:


* Liz made a motion to set a formal policy for Board Member attendance to avoid quorum shortages.
* Deborah seconded
* Ron will provide sample policy


* Liz made a motion to re-set twitter account
* Kate seconded
Vincent will contact twitter to find out protocol, then contact ASMP national to get chapter’s official docs.


* Sandy made a motion for Darryl Strasser award to continue for the Miami Ad School
* Kate seconded
* Vote passed


* Liz made a motion to create an ASMP merit member award for Ai student
* Deborah seconded
* Vote passed
* Andi will work with Sandy on developing this award


ASMP Still & Motion Gear Swap Meet event will take place Oct. 26, 2013, at TYE Studios. Set up for AMSP members is 8am, Non-members 9 AM & open to the public to Buy at 10:00am. Coffee and donuts will be made available for the Sellers


* Liz made a motion to spend up to $50.00 on Coffee & Donuts
* Deborah seconded
* Vote passed


George Kemper
* Liz made a motion to work on program by member George Kemper for our members
* Kate seconded
* Vote passed
A Chair and Co-Chair are needed for this program


* Liz made a motion to move forward with the Help-Portrait event
* Ron seconded
* Motion passed
Event is scheduled for SAT 12/7/2013.


CGI (Computer Generated Imagery)
Board discussed that the first program should be an introduction to CGI. A Chair and Co-Chair are needed for this program.


Seth Resnick — Seeing Color event in Palm Beach — tabled until next meeting.


Next meeting will be at TYE Studios on Oct 8, 2013.
Meeting adjourned 9:18 PM


Meeting Protocol

Prior to the Meeting:

  • Post meeting date, time & location on calendar (Vincent)
  • Post on Facebook a PHOTO of previous meeting and with the meeting date, time & location
  • Send 3 email announcements to members via mass email: 7 days before, 1 day before, on the day of the meeting (Liz or person who motioned to move meeting location)
  • All members: Confirm you can use Skype to attend meeting and who you will link up with. Please don’t call Liz during the meeting
  • Confirm plans for refreshments


On the day of meeting:

  • All Board Members: Bring the meeting agenda emailed by Ron (Ron will NOT print copies)
  • Pick up refreshments (don’t forget ice) $50 budget (Donna if meeting at TYE)
  • Set up refreshments at venue
  • Set up tables & chairs
  • Set up directional signs
  • Write name tags for attendants
  • All Board Members: Take photos (with your phone if necessary) to use to promote next meeting


After the meeting:

  • Inform Donna if next meeting will or will NOT be held at TYE
  • Collect yard signs
  • Take directional signs with you if next meeting will not be at TYE
  • Make a note if name tags, paper goods or other items are running low
  • Put everything away in proper ASMP bins
  • Put chairs & tables away
  • Clean up