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February 2014 Board Minutes


ASMP South Florida

Board of Directors’ Meeting

Tuesday, Feb. 4, 2014

Mama Jennie's

11720 NE 2nd Ave, North Miami, FL 33161

Call to Order: 10 AM

 

Present: Ron Glazer, Tom Salyer, Sandy Levy, Vincent deVries, Deborah Gray Mitchell & Liz Dawes-Ordoñez

 

Chapter Funds:
http://asmp.org/tutorials/chapter-treasurer-checklist.html

Each Director is individually responsible for the status of Chapter funds; therefore it is necessary to have an accurate treasury report sent to this Yahoo group for board review, every month after bank statement and report from National are reconciled.

 

Tom Salyer will:

  • submit an up to date report this week
  • write a “how to” manual with all the information required to perform the duties of ASMP So Fl chapter Treasurer. The general scope found in asmp.org will be used as a general outline
  • look for and train a new Treasurer (unless Gonzalo Villota takes over position in a few months)
  • plan ahead to transition out of Treasury and keep the Board informed via this Yahoo group
  • inform the Board in advance via this Yahoo group if unable to perform Treasury responsibilities
  • remain on the Board as Director
  • check with Pascal about producing a “how-to” hands on program on Video

 

Chapter Secretary
Ron Glazer will:

  • prepare the last Board meeting minutes
  • send minutes to this Yahoo group for Board review
  • post approved minutes to asmpSouthFlorida.org
  • remain as Secretary until a replacement has been confirmed
  • inform the Board in advance via this Yahoo group if unable to perform Secretary responsibilities

 

Chapter Website and Social Media
Vincent De Vries will:

  • create new FB account to regain Administrator status and populate/maintain FB
  • add photo-related events to chapter calendar on asmpSouthFlorida.org, including events produced by National (e.g. Webinars) and others (e.g. Monte Zucker’s Art of Visual Storytelling)
  • inform the Board in advance via this Yahoo group if unable to perform Social Media Coordinator responsibilities

 

Deborah Gray Mitchell will:

  • continue preparing the food for events
  • recruit new Board Members (members can announce their interest at Board meetings, or contact Liz or any Director to be nominated as member of the Board)
  • confirm via this Yahoo group what dates she will be out of town
  • inform the Board in advance via this Yahoo group if unable to perform Social Media Coordinator responsibilities

 

Sandy Levy will:

  • confirm date for Dan Forer’s program March 4th, 18th or 25th
  • contact Barry about holding program at Barry or maybe Miami Ad School Wynwood campus??
  • look for and train a new Membership chair
  • inform the Board in advance via this Yahoo group if unable to perform Membership Chair responsibilities

 

Liz Dawes-Ordoñez will:

  • confirm date for George Kamper’s program (proposed: end of May)
  • inform the Board in advance via this Yahoo group if unable to perform President’s responsibilities
  • follow ASMP National’s “Chapter President’s Checklist” to run meetings unless Board passed motion to the contrary:

 

FROM: http://asmp.org/tutorials/chapter-president-s-checklist.html

Meetings

  • Hold a minimum of four meetings per year (each quarter).
  • List on website and in quarterly communications.
  • Delegate tasks, location, speakers, food, chairs.
  • Rotate chapter officers overseeing meetings.
  • Use the national speaker list and the Recommended Programs list.
  • Use other chapters' program ideas (and contribute your own ideas).
  • propose 2014-2015 calendar for Board review: See below

 

Between now (2/4/2014) and next event: Coordinate all Board work & tasks via Yahoo group with participation by all Board Members

 

March - Dan Forer Date?

 

April 8th TUE 2014 - Board Meeting #1 at TYE, Miami Ad School, or www.gotomeeting.com or new location if 30 day advance notice given

 

Late May - George Kamper

 

June - end of season, summer kick-off social (IDEAS??)

 

July 8th TUE 2014 - Board Meeting # 2 to plan for Fall Events

 

August - OFF

 

September - 9th TUE 2014 - Board Meeting #3 (Can be meeting, social, both or event)

 

November- Open

 

December 9th 2014 TUE - Board Meeting #4 to plan 2015 Kick-Off party & Coordinate Elections for JAN 2015

 

from: asmp.org

Coordinate the dates of your elections to correspond with the National Board elections:

  • Call for nominations opens January 2, and closes on January 31.
  • Ballots should be mailed out in early February and returned no later than February 28.
  • Notify the national office of your new officers by March 15.

 

All previously passed motions regarding meeting location funds, etc. remain in place until a Board member makes a new motion, it is seconded and approved by quorum.

 


For All Directors of the Board: Please review: Responsibilities and Liabilities of Chapter Leaders, http://asmp.org/tutorials/responsibilities-and-liabilities-chapter-leaders.html.